Receptionist  

We are looking for an energetic and motivated receptionist to manage the front desk at a Record label / Management company. This role will be client facing so the candidate must be well presented and confident. You will be dealing with every single person coming into the building including artists. This role has room for development and is a great starting point for someone who wants to get into the Music industry.

Your Responsibilities. 

• Answering telephone calls and queries 

• Welcoming guests including VIP artists 

• Ensuring the front desk is running smoothly 

• Daily stock checks of stationery and refreshments

• Daily management of info email account 

• In and outgoing Post/couriers 

• Assisting with organising of all internal events

• Booking couriers and taxis 

• Overseeing company travel where needed 

• Ad-hoc requests from around the business 

• Ordering staff gifts 

• Ordering gifts for artists and clients 

• Managing the studio diary  

• Managing magazine subscriptions 

• Sending out equipment requests for those who WFH 

• Setting up board meetings 

• Arranging sound & lighting and catering for events/meetings 

YOUR PROFILE. 

• Polite – Can communicate with various people around the business in a professional yet friendly manner. 

• Organised – Can prioritise ad-hoc and varying requests 

• React well to challenges – Keep calm when faced with frequent requests from across the business 

• Initiative – has a can-do attitude and doesn’t need to be asked or reminded 

• Technical – IT savvy in Microsoft/Zoom/Various booking systems/Power point/Excel/Outlook 

• Creative – has ideas for office refurb/décor/event set up 

• Experience on a busy front desk 

• Understanding of facilities and communicating with contractors and building management 

• Experience or an understanding with office moves and/or office renovations 

• Experience in monitoring and directing the flow of calls and busy meeting rooms 

• Experience in finance – Reconciling monthly credit card statements 

• Confident telephone manner 

• Creative writing skills – invites for events/activities 

• Self-motivated 

• Confident to take on the office managers responsibilities in her absence 

• An interest in music

£20-£23K depending on experience

3 days office and 2 days remote - will be expected to work some weekends when there are events

Start date May 2022